A few words
“Offsite in Vienna”
2details found
20questions left
- Event type: Company offsite
- Location: Vienna
Before you start
How to describe your event
Write it like a message to the colleague who'll book it. Every detail we can read skips a question and goes into your brief.
One event, two descriptions
Both start the same brief. The second one answers most of the questions before they're asked.
A full message
“A 2-day offsite for 45 people from our product team in Vienna, 14–15 October 2027. Most people fly in, so we need hotel rooms for one night near the venue, around €150 a night. Workshops during the day and a relaxed dinner on the first evening, with full catering and a few vegetarians. A projector and screen is enough. Budget €10,000–€25,000. The goal is to agree next year's product roadmap.”
15details found
10questions left
- Event type: Company offsite
- Who's attending: Employees only
- Attendance: ~45 people
- Primary goal: agree next year's product roadmap
- Duration: 2 days
- Exact dates: October 14-15, 2027
- Location: Vienna
- Session format: Mix: sessions + social
- Catering: Full catering (meals + breaks)
- Dietary needs: Several people (vegetarian, gluten-free, etc.)
- In the room: Slides or videos on a screen
- Travel: Most people travelling in
- Accommodation: Yes — on-site or nearby overnight stay
- Budget: €10,000–€25,000
- Top priority: Clear outcomes / alignment
Some answers add a follow-up question, so the count can change a little as you go.
What to include
Say what you know. What you leave out, we ask, and you can skip most questions.
DetailFor exampleWhat your brief does with it
What kind of event, and who's coming
“A 2-day offsite for our product team”
The format, the agenda and the kinds of venue we search for.
How many people
“for 45 people”
Venues that can hold everyone. Above 40 people, cafés, shops and coworking spaces are left out and each venue is checked for size.
Where
“in Vienna, near the centre”
Where we search for venues, and hotels near the main venue.
When
“on 14–15 October 2027”
Exact dates give every step of the planning timeline a calendar date, and a warning when you're short on time. A month alone gives weeks before.
How long
“over 2 days”
The agenda. Two days or more add a day-by-day plan, city tips and hotels.
Budget
“budget €10,000–€25,000”
A budget estimate for your city and group, checked against your range: short, tight or comfortable.
Rooms and travel
“most people fly in, so we need rooms for one night”
Hotels near the main venue, and how everyone gets there and around.
Food, drink and equipment
“full catering, a few vegetarians, a projector and screen”
Emails to venues that ask for the right catering and equipment, and the checklist.
Goal and feel
“workshops by day, a relaxed dinner; the goal is to agree next year's roadmap”
The style of venue we search for, the format and the agenda.
Anything else
“it's called Product Days; one guest uses a wheelchair”
Your whole message goes to the writer of your brief. A name heads the brief and its emails.
Check your description
Paste what you'd write. We read it the same way the home page does and show what we found and what we'd still ask. It doesn't start a brief.
What we find shows here.
Examples to start from
Copy one and change what's different about your event.
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